Committers’ FAQ

General Privacy Questions

What, if we receive a data removal request?

If you receive removal requests for mailing lists or of a generic kind, please forward this message to If you feel the email is of a sensitive kind or did not arrive on a mailing list, please forward this message to

You can reply to the original message that you have forwarded this request, but don’t reply with any further information (confirmation of deletions etc).

In example:

“Dear sender,

we have forwarded your message to Apache Software Foundation privacy committee, which will handle your request. You can always reach out to VP Data Privacy ( or to the comittee directly ( if you have further questions.

Kind regards,”

Project Websites

Can I use Google Analytics?

The Apache Software Foundation discourages the use of Google Analytics.

You can only use Google Analytics if:

Court decisions around Google Analytics have changed several times in the past years and made its use uncertain.

For this reason, ASF projects shall not use Google Analytics at all.

Can I use Google Fonts?

You can use Google Fonts, but please host the fonts on ASF servers.

ASF projects don’t have any reason to load Google Fonts from Google servers. Even performance wise, there is no reason to use Google CDNs.

To prevent any data being transmitted to a third party, download the fonts and host them with your project website.

Can I embed Google Maps?

Yes, you can use Google Maps, but they should only activate if the user actively wants to use them. Arrange this by showing a placeholder image first and loading the map when the user clicks on the image. Make it clear that users will load a Google Map with their click.

Can I embed videos (from YouTube, Vimeo, etc.)?

Yes, you can embed videos on the website, but they should load only after the user actively wants them to load. Arrange this by showing a placeholder image first and loading the video after the user clicks on the image. Make it clear that users who click the image will load a video from a third party.

If you don’t want placeholder images, consider self-hosted videos and using an open source player like Plyr.

Can I embed social plugins (in example Like-Buttons)?

Yes, but you can only load them when users actively want them to load. There are many open source solutions to help you manage this, like Shariff.

Can we have an official Facebook fan page?


You cannot run an official ASF Facebook page.

The German Datenschutzkonferenz decided on 2019-04-01 that you cannot fulfill Art. 5 §2. Also, having a fan page would not be compatible with Art. 26.

Can I add a Facebook/Twitter etc custom pixel for creating a custom audience?

No, not without approval from your user.